Job Description

At NAI Burns Scalo, we're seeking a HR and Administrative Support Coordinator to play a vital role in supporting the People Operations department and executive team by managing diverse administrative and operational tasks. This position demands exceptional organizational skills, strict confidentiality, and the ability to juggle multiple priorities in a fast-paced, dynamic environment. The ideal candidate is resourceful, detail and time management oriented, along with being proactive in identifying and solving challenges.

What We Offer

NAI Burns Scalo combines numerous pay and benefits strategies to provide a comprehensive total rewards package. The package includes a discretionary annual performance merit increase, department and company bonus, comprehensive benefits & wellness programs, retirement plan plus 4% match, ten holidays, 10+ PTO days, 5 sick days, and more!

1. Administrative Support

• Handle sensitive and confidential information with discretion and professionalism.
• Maintain and order supplies for the office, printers, copiers, and postage machines.
• Deliver daily mail and manage outgoing mail, including certified mail packages.
• Maintain cleanliness, organization, and stock levels in front office and breakroom areas.
• Oversee the maintenance and organization of the office library.
• Track and maintain IT schedule for weekly site visits.

2. Front Office and Visitor Coordination

• Answer phones and greet visitors, ensuring a welcoming and professional atmosphere.
• Manage meeting spaces, coordinate catering, and ensure seamless meeting experiences. Prepare agendas, print, and scan documents as needed.

3. Employee and Candidate Coordination

• Schedule candidate phone screens and manage onboarding schedules for new hires.
• Administer the employee life events program, ensuring timely execution and budget adherence.
• Assists in the employee experience committee by organizing and supporting monthly activities, parties, birthdays, and celebrations.
• Assist with travel arrangements, conference registrations, and accommodations.

Qualifications

• Proven experience in administrative support, preferably within HR or operations.
• Strong organizational and multitasking abilities, with a keen eye for detail.
• Ability to handle sensitive information with discretion and integrity.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment.
• Excellent written and verbal communication skills.
• A proactive, resourceful mindset with the ability to anticipate needs and problem-solve effectively.

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